Apostille & Authentications
The Oregon Secretary of State will Authenticate or Apostille the following documents:
Copies Section:Certified copies of business organization documents on file with the Oregon Secretary of State:
. articles of incorporation or organization
. certificates of limited partnership
. certificates of merger
. assumed name certificates
. registration of trademarks
. certificates of existence or fact issued by the Corporation Division
Complete the appropriate form, and mail, fax, or walk-in the appropriate forms and fees.
Please note: Organizational documents (Bylaws, meeting minutes) that are not on file with the Corporation Division, must be notarized before an Apostille or Authentication can be attached.
. Documents notarized or certified as true copies by an Oregon Notary Public (not an exhaustive list):
. Adoption papers
. School records - School transcripts, report cards or diplomas MUST be signed by a school official and the official's signature MUST be notarized. (school transcripts and diplomas notarization examples)
. Power of attorney
. Deeds of Assignment
. Distributorship Agreements
. References and Job Certification
. Vehicle titles
. Police background check - Record checks from the Oregon State Police, local sheriffs or police departments must be signed by an official from that office and his/her signature MUST be notarized. The Secretary of State's Office can NOT authenticate a records check obtained from the Internet, or from the FBI. Do NOT send your fingerprint cards. See our FAST ANSWERS for information on FBI background checks.
. Vital Records (Birth, Marriage, Divorce, Death, Verification of No Marriage Letter) bearing the signature of the Oregon State Registrar obtained from the Bureau of Vital Statistics in Portland, Oregon. See our FAST ANSWERS for Vital Records contact information.
. County vital records ONLY if the event (birth, death, marriage) took place less than six months prior to the request. If the event took place more than 6 months ago, you must obtain the State issued Certified Copy of the document (see above).
. Documents Signed by a Circuit Clerk or Circuit Judge MUST BE NOTARIZED (i.e. Divorce decrees, legal name change)